Chapters

Stay connected with your overseas fellow alumni! With the help of the Alumni Affairs Office, this option can be facilitated through creating overseas chapters around the world that assist in various alumni services, activities and opportunities. Each chapter consists of a committee of five volunteers namely, a president, a vice president, a media coordinator, an event coordinator and a fundraising coordinator. If you are interested in joining or forming a chapter, please email us your details to alumni@ajman.ac.ae and we will be in touch with you shortly.

The roles and responsibilities of the chapter's members

The Chapter consists of a committee of five members namely, a president, vice president, media coordinator, event coordinator and fundraising coordinator.

Appointed members of the Chapter are expected to:

adopt the Alumni Association core values;
actively participate in strategic planning to promote alumni awareness, engagement and commitment to the University;
commit sincerely to Chapter committee and alumni association meetings and events;
enthusiastically communicate the mission of the Alumni Association to the other alumni population;
create and establish a strong relationship between the Alumni Association and current students;
assist current students and alumni in career and future planning;
promote the University whenever the opportunity arises;
submit a pre-meeting and post-event report to the President; and
ensure that every correspondence includes the Office of Alumni.

The above-mentioned responsibilities shall hereafter be referred to as the ‘joint responsibilities’.

President

Further to the joint responsibilities of the Committee, the President shall:

serve as the official representative of the Ajman University Chapter to all external entities;
be responsible for all official correspondence with external organizations;
be responsible for coordinating and organizing the functioning of the committee members;
develop the agenda for the meetings;
responsible for managing the minute of all the meetings;
responsible for consulting with the Office of Alumni regarding any and all matters relating to the funds and finances of the Chapter; and
maintain a list of organizations to which the Alumni Association is related, and handle the documentation of all procedures required in establishing and maintaining such relationships.

Vice President

Further to the joint responsibilities of the Committee, the Vice President shall:

represent the Chapter committee at various events in the absence of the President or as requested by the President;
coordinate the work of the committee members and ensure that every member has fulfilled their duties;
preside over chapter meetings and other occasions in the absence of the President; and
communicate the concerns of other committee members with the President.

Media Coordinator

Further to the joint responsibilities of the Committee, the Media Coordinator shall:

serve as the channel through which the alumni chapter information flows;
maintain the social media contents associated with AU Chapter;
ensure relevant, accurate and up-to-date information posted on the website, LinkedIn, Facebook, Instagram and the Alumni Association of Ajman University Application;
liaise between the chapter committee and Office of Alumni as well as other organizations in regard to communications;
maintain contact/event attendee lists and coordinates all the alumni information with the Office of Alumni; and
gather and upload photos from recent Chapter events in coordination with Alumni Association.

Event Coordinator

Further to the joint responsibilities of the Committee, the Event Coordinator shall:

generate, plan and execute various events to engage alumni;
Be responsible for event venue information, contact person, estimated expenditure, etc.
ensure all events are advertised on appropriate channel; and
report to the President about every step and procedure associated with conducting an alumni event.

Fundraising Coordinator

Further to the joint responsibilities of the Committee, the Fundraising Coordinator shall:

be responsible for finding fund resources / sponsorship for events and other chapter expenses
maintain official financial records such as:
1. keeping all receipts and cheque stubs for at least five (5) years;
2. keeping the Association’s budget for at least five (5) years;
be responsible for preparing the Association’s annual budget and final annual financial statement; and
maintain a list of all the companies and organizations that have or may contribute to the Association.

Note:

In the event that a member of The Chapter fails to meet the above mentioned tasks, his/her position may be revoked.
Any addition or amendments made to the roles and responsibilities of the committee members must be made during committee meetings and approved by the committee members and AU Alumni Association.

Lebanon Chapter